PRIVACY POLICY

Last Updated: March 27, 2025

1. INTRODUCTION

Welcome to QuickDoctorsNote.com (“Company,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting it through this comprehensive Privacy Policy.

This Privacy Policy explains how we collect, use, store, process, and share your information when you use our website and services. By accessing or using QuickDoctorsNote.com, you acknowledge that you have read, understood, and agree to the terms outlined in this policy.

If you do not agree with any part of this policy, you must immediately discontinue using our website and services.

2. INFORMATION WE COLLECT

2.1 Information You Provide Directly

When you create a document, place an order, or interact with our platform, we collect:

• User Account Details: Full name, email address, phone number (stored securely).
• Payment Information: Last 4 digits of card, payment method, billing address, transaction history.
• Saved Orders: All previously created documents are stored in the user’s profile for convenience and future reference.
• Communication Data: Correspondence with our support team, including emails, chat logs, and other communications.

IMPORTANT: Users are prohibited from submitting any protected health information (PHI) as defined by HIPAA through the platform. Any PHI submitted is done at the user’s sole discretion and risk.

2.2 Information Collected Automatically

We may collect certain data automatically when you visit our website:

• IP Address: For security, fraud prevention, and compliance monitoring.
• Device Information: Browser type, operating system, device type.
• Website Usage Data: Pages visited, features used, time spent on site.
• Location Information: General location based on IP address (country/city).
• Referral Information: How you found our website (search engine/advertisement).
• Technical Logs: Error reports and server logs for troubleshooting purposes.

3. HOW WE USE YOUR INFORMATION

3.1 Service Provision and Improvement

We use collected data to:

• Provide document generation services based on user input.
• Process payments securely via third-party providers like Stripe.
• Maintain and improve website functionality and performance.

3.2 Security and Compliance

We use data to:

• Verify user identity and prevent unauthorized access.
• Detect and respond to fraud or security incidents.

3.3 Business Operations

We analyze anonymized user behavior to improve services but do NOT sell or share personal health information for advertising purposes.

4. HIPAA COMPLIANCE AND USER RESPONSIBILITY

4.1 Prohibition of PHI Submission

Users agree NOT to submit any protected health information (PHI) through QuickDoctorsNote.com. The Company does not store or process PHI and disclaims all liability for regulatory violations resulting from user-submitted PHI.

4.2 User Responsibility for Compliance

By using QuickDoctorsNote.com, users acknowledge that they are solely responsible for ensuring compliance with all applicable laws and regulations (including HIPAA). The Company provides tools for document creation but does not guarantee compliance with medical or legal standards.

5. MEDICAL DISCLAIMER

The documents generated through QuickDoctorsNote.com are intended solely as informational tools to assist users in creating customizable notes. They do NOT constitute medical advice, diagnosis, treatment plans, or official medical documentation.

QuickDoctorsNote.com:

1. Is NOT a healthcare provider or medical institution;
2. Does NOT employ licensed medical professionals;
3. Is NOT responsible for the accuracy of information entered by users;

Users are solely responsible for ensuring that generated documents are accurate, appropriate for their intended use, and compliant with applicable laws or regulations.

6. LIABILITY LIMITATIONS

QuickDoctorsNote.com disclaims all liability for:

1. Unauthorized submission of PHI by users; users assume full responsibility for ensuring compliance with HIPAA regulations when using the platform’s services;
2. Misuse or fraudulent presentation of generated documents by users;
3. Breaches caused by third-party actions beyond the Company’s control.

Users agree to indemnify QuickDoctorsNote.com against claims arising from their failure to comply with applicable laws or misuse of the platform.

7. DATA STORAGE & SECURITY

7.1 Limited Data Storage Disclaimer

QuickDoctorsNote.com stores limited transactional data such as email addresses but does NOT store PHI or sensitive medical information beyond user-submitted details necessary for operational purposes.

7.2 Security Measures

We implement encryption protocols (HTTPS/TLS), access controls, regular security audits, and staff training to protect stored data against unauthorized access.

While we strive to protect your data using industry-standard measures, no method of transmission over the Internet is 100% secure.

8. USER RIGHTS & DATA DELETION REQUESTS

Users have rights regarding their data:

8.1 Your Rights

Depending on your location:

• Right to Access: Request a copy of stored data in your account;
• Right to Erasure: Request account deletion (subject to legal requirements).

8.2 Data Deletion Process

Upon deletion request approval: All associated documents will be permanently removed from active systems but may remain in backup systems temporarily or as required by law.

9. AGE RESTRICTIONS

QuickDoctorsNote.com is intended for users aged 18+. If we discover data has been collected from individuals under 18 without consent from a parent/legal guardian, it will be deleted immediately.

10. COOKIES & TRACKING TECHNOLOGIES

We use cookies for essential functionality but allow users to manage preferences via browser settings or our cookie preference center.

11. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy at any time without prior notice; material changes will be communicated via email or prominent website notifications.

12. CONTACT US

📧 Email: [email protected]
💬 Live Chat: Available on our website during business hours

By using QuickDoctorsNote.com, you acknowledge that you have read and understood this Privacy Policy.